Paperless invoicing is a safe, fast and efficient way to receive and pay invoices. It is also a much more environmentally friendly alternative to a printed invoice.
Using electronic invoices, you can receive your invoices as quickly as possible anywhere, anytime. Using a paperless invoice is easy and more cost-efficient than using printed invoices, and archiving is easier as well.
Mtech Digital Solutions Oy will implement paperless invoicing starting on 1 February 2020, after which we will charge an extra fee of €5 for each printed invoice that we send. This will also include 24% VAT.
Here is what you should do if you would like to receive e-invoices through your online bank without any extra fees (the steps may differ depending on your banking group)
- Go to the “e-invoices” section in your online bank and look for the “new invoicer”, “create e-invoice” or “regular transfers” section. Note that the section may also go by other names depending on your banking group. Search for Mtech Digital Solutions Oy
- Order your e-invoice
- Enter the reference number of your previous invoice in the requested field
- Check the information and approve/send the invoice
- We will receive all necessary information directly from the bank, and you will receive our next invoice as an e-invoice through your online bank
Here is what you should do if you are using software that can receive online invoices
You will be able to use online invoices once you arrange the matter with your bank or accountant. After you have made the necessary arrangements, you will receive the invoice directly to your software instead of receiving a printed copy to your home address. If you are already using software and receiving electronic invoices, you can skip steps 1 and 2 and go directly to step 3.
- Make an agreement about receiving online invoices with your online invoicing operator.
- Acquire online invoicing software if necessary
- Send a notification to email@example.com. Make sure that the notification includes the following information:
- your customer number
- your online invoicing address
- the name of your operator and your EDI code